How to Effectively Use RateCon as a New Carrier or Small Fleet: Part 1 of 6

What Is a RateCon — and Why You Should Never Run a Load Without One

In this industry, your truck isn’t the only thing that keeps the wheels turning. Paperwork protects your paycheck — and when it comes to hauling freight, the RateCon (short for Rate Confirmation) is one of the most important documents in the game.

Basic Example of a RateCon Used by Brokers for their Motor Carriers

🚛 What Is a RateCon?

A Rate Confirmation is a written agreement between the freight broker and the carrier that spells out all the key details of a load. It’s your proof of what was promised — in writing — and what you’re getting paid to do.

You’ll typically find info like:

• 📍 Pickup and delivery addresses

• 📆 Appointment windows and deadlines

• 💵 The agreed rate for the load

• ➕ Any accessorial pay (fuel surcharge, layover, detention, etc.)

• ⚠️ Special instructions (like hazmat, temperature control, liftgate needs)

• ☎️ Broker contact info

  
  

Once both parties sign off, it becomes the binding agreement for that load.

🛑 Why It Matters: No RateCon, No Load

We’ve seen it happen too many times — a driver gets verbal confirmation, hits the road, and then gets shorted on the rate… or worse, doesn’t get paid at all. Without a signed RateCon, you have no leverage.

Here’s why you should always get it in writing:

✅ 1. It Protects Your Paycheck

No matter how friendly or trustworthy the broker seems on the phone — you can’t deposit a handshake.

✅ 2. It Clarifies All the Details

A phone call might miss key info. The RateCon confirms everything — so you’re not caught off guard mid-trip.

✅ 3. It Covers Extras

Accessorials like detention and layover should be listed. If not — ask before you move.

✅ 4. It’s a Legal Safety Net

If there’s ever a dispute or legal issue, the RateCon is your backup. No guesswork — just proof.

🔍 Quick Tip

Don’t rush to sign. Double-check the RateCon matches what was discussed:

• Is the rate correct?

• Are your pick-up and delivery times doable?

• Are accessorials clearly listed?

If anything looks off, speak up — before wheels roll.

Final Thoughts

The RateCon isn’t just paperwork — it’s your protection, your power, and your proof. Whether you’re a brand-new carrier or running a growing fleet, don’t move a load without it.

In this business, clarity is currency. Protect your time, your truck, and your bottom line — and always get it in writing.

💡 Want more tips like this?

We’re here to help you run leaner, smarter, and more profitably. Whether you’re just getting started or scaling your operation, we’ve got your back with real-world strategies that work.

Let’s keep you rolling — the right way.📩

Download your Free RateCon Checklist by Clicking here! or Scan the QR Code Below:

📲 Scan to Get Your Free RateCon Checklist!!

This post kicks off a 6-part series made for new carriers and small fleets — short, real-world breakdowns to help you move smarter and protect your business.

Up next: Part 2: What to Look for in a RateCon — Red Flags & Must-Haves